Rated 5.0 on Google Fixed monthly fees, software included VAT, CIS, payroll and year end handled Liverpool, Wirral and Cheshire, UK-wide Run by Barnaby Byrom since 2023
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Registering for VAT checklist to cross the £90,000 line at the right time

VAT registration starts with your taxable turnover across the latest rolling twelve months, checked every month rather than at year end.

5.0 on Google. Can’t recommend these guys enough, saved the day when our previous accountant hadn’t been filling properly and we were facing fines. Worth their… Regent Barbers · Read the reviews
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A few quick questions, then a fixed monthly fee in writing and the free VAT and structure check. About two minutes, no tie in.

Rolling turnover checked monthlyFirst quarter planned before filing

The awkward part is that the line can move before your year end. These eight checks show whether your timing, pricing and first quarter are ready.

Concrete Accounts helps trade sole traders near £90,000 register for VAT, choose a scheme and prepare the first quarter. The Liverpool practice works UK-wide on a fixed monthly fee with software included, with Barnaby explaining each decision in plain English.

VAT registration: Barnaby reviewing paperwork with a business owner at a salon desk Trade sole traders

The line moved before your year end did

5.0 · UK wideGet a free quote
  • Rated 5.0 on Google
  • Fixed monthly fees, software included
  • VAT, CIS, payroll and year end handled
  • Liverpool, Wirral and Cheshire, UK-wide

What gets settled before your first quarter

01

Register on the right date

Your rolling taxable turnover is checked month by month, so the crossing point does not hide inside the year-end total.

02

Protect the margin in your quotes

You know when prices and invoices need changing before VAT starts coming out of money meant for the job.

03

Prepare the first quarter early

The scheme, software and cash set-aside are dealt with before the first return falls due.

Where the VAT line catches sole traders out

Most problems begin months before the first return, while the business still looks comfortably below the line.

  • Turnover

    “I checked the year total and missed that the rolling twelve months had already crossed the line.”

    The year-end total answered the wrong question. The registration date may already have passed.

  • Pricing

    “I kept sending the same quotes, then realised the VAT had to come out of my margin.”

    The customer price stayed still while the amount kept from each job fell.

  • Scheme

    “I registered, but nobody explained the first quarter or which sales belonged on the return.”

    Invoices and bookkeeping then need correcting when the return is already close.

  • Day 90

    What changes once the advice is in the room

    Your rolling turnover is watched monthly. Your quotes and invoices change on the right date. You know what to keep aside before the return falls due.

Quick check · no email

If your accountant can’t tell you whether your VAT scheme is right, what your first bill could contain, and answer this week, you have the wrong accountant

Answer three yes or no questions about the accountant looking after you now.

Question 1 of 3

Could they tell you this week whether your VAT scheme is the right one?

What annual filing can miss before the line moves

Annual filing can be enough for a steady business, but a growing sole trader needs the rolling position checked during the year.

Annual filing only

Turnover is checked when the year is prepared.

The scheme may go unreviewed after it is chosen.

Quotes change after the margin has already moved.

The first return becomes a deadline job.

Monthly VAT support

Rolling taxable turnover is checked during the year.

The scheme is considered against customers and costs.

Quotes and invoices change from the relevant date.

The return is built from current bookkeeping.

The eight checks that decide whether you’re ready

Answer yes or no to each item using your position today.

  • 01

    Do you update taxable turnover for the latest rolling twelve months every month?

    Yes means the threshold cannot hide inside an annual total.

  • 02

    Do you know which sales count towards the £90,000 threshold?

    Yes means the total is based on taxable turnover rather than every bank receipt.

  • 03

    Have you checked the separate test for expected sales in the next thirty days?

    Yes means a large contract has been considered before it lands.

  • 04

    Are your quote prices ready for the date VAT starts?

    Yes means the tax will not quietly come out of your job margin.

  • 05

    Has someone compared the available schemes against your customers and costs?

    Yes means the choice is based on how your business trades.

  • 06

    Do you know when the domestic reverse charge applies to contractor invoices?

    Yes means the VAT treatment follows the job and customer.

  • 07

    Can your software keep digital records and submit the return correctly?

    Yes means the first quarter can be built from current bookkeeping.

  • 08

    Have you planned what to keep aside before the first payment falls due?

    Yes means money collected for VAT is not spent on the next job.

What needs handling after the registration date

The application is one step. Pricing, bookkeeping and each quarterly return still need to agree.

Set-up

Threshold date and scheme checked

We check the rolling total, relevant date, customer mix and available schemes.

Quarterly

Books and returns kept together

Sales, costs and VAT codes are maintained in the software used to prepare each return.

Ongoing

The wider tax position stays connected

VAT can sit alongside bookkeeping, CIS, payroll, year-end accounts and corporation tax.

All Services →

Entry 01

What happens when nobody watches the rolling total

Turnover can creep over the threshold mid-year while the annual total still feels like the number that matters.

FigureThe £90,000 linecrossed without anyone saying
Found byRolling taxable turnover checked month by month
ResultThe crossing point can be identified from the sales history, giving the date that quotes, invoices and bookkeeping need to follow.
AlsoThe same check covers the scheme, the first return and what the change does to customer prices.
Entry 02
Found by
Result

Clients described by type. Names withheld.

What clients say

Can’t recommend these guys enough, saved the day when our previous accountant hadn’t been filling properly and we were facing fines. Worth their weight in gold!
Regent BarbersGoogle review · 10 months ago
Exceptional service. Communication is clear, timely, and consistently accessible. After years of dealing with an accountant who was difficult to reach and overly formal, working with someone this reliable and solution focused has been a significant improvement. Strongly recommend.
James HenryGoogle review · 10 months ago
I’ve been blown away by the service from Barnaby! My accounts went from being a constant mental burden to something I feel completely under control — all thanks to him. Now I can shift my mental energy to running my business rather than worrying about unexpected tax bills. Barnaby not only stays on top of everything, but also sends me financial reports so I have clarity and always know exactly what’s going on, which has made running my business enjoyable again!
Oliver NoakesGoogle review · 10 months ago

How the work moves from threshold check to first return

Each stage settles one decision before the next deadline depends on it.

Before day one

Your threshold date is established

We check taxable sales across the rolling period and whether the separate forward-looking test applies.

Day 30

Quotes and invoices match the date

Customer prices, invoice wording and any construction reverse charge treatment are checked.

Day 60

The VAT pot reflects real sales

Current bookkeeping shows what was charged, what may be reclaimed and what should stay aside.

Day 90

The first return is ready to review

Transactions are checked before filing, with the next payment date and quarter explained plainly.

Who should act now, and who should wait

A sole trader well below the threshold with no plan to incorporate should wait.

A side hustle or newly started trade without real turnover is too early for ongoing work.

Someone wanting a one-off application with no ongoing accounts support is unlikely to fit.

Anyone asking for sales or costs to be changed cannot be taken on.

If your rolling total is close or already over, the free check will show whether the timing needs attention.

Questions to answer before the first return

Does the monthly fee include VAT registration and returns?

Once the scope is agreed, the fixed monthly fee can cover the application, cloud software, bookkeeping and quarterly returns. We also check invoice wording, the date VAT starts and what to put aside. CIS, payroll and year end can sit in the same monthly service.

Can you handle VAT registration if I already have an accountant?

Yes. We can first check the rolling turnover, likely start date and scheme without asking you to make a blind switch. If you choose to move, we contact the previous accountant directly, bring the work across and review the existing books once you are onboard.

Do I have to move accounting software to work with you?

No. We check whether your current software can keep the digital records and submit returns correctly. If a move is needed, cloud accounting software is included in the monthly service. The important point is that sales, costs and VAT codes are carried across accurately.

What happens with my current accountant if I switch?

If you decide to switch, Concrete Accounts contacts your current accountant and requests the information needed. Onboarding is free and completed in the first week. No catch-up fees apply to the move, subject to the rules, and the existing books are reviewed after onboarding.

When does a sole trader have to register for VAT?

You must register when taxable turnover for the latest rolling twelve months goes above £90,000. You usually tell HMRC within thirty days after the month you crossed it. A separate test applies if you expect taxable turnover above the threshold in the next thirty days alone.

Which VAT scheme should I use for my trade business?

The right scheme depends on who you invoice, when customers pay, your costs and whether construction reverse charge rules apply. Before the first quarter, your invoices, bookkeeping and cash set-aside need changing. We check those points before recommending the scheme and filing approach.